Purchasing

This is the management control point where all significant purchases are monitored for the right authorization of the right item, at the right price, quality, and quantity, from the right supplier at the right terms, and at the right time. Its major objectives are to:

  1. Maintain the quality and value the firm's products
  2. Minimize cash tied-up in inventory
  3. Maintain the flow of inputs and outputs
  4. Strengthen the firm’s competitiveness

Purchasing may also involve:

  1. Development and review of the product specifications
  2. Receipt and processing of requisitions
  3. Advertising for bids
  4. Bid evaluation
  5. Award of supply contracts
  6. Inspection of goods received and their appropriate storage and release

Supplier Central
This module is used to display a list of your Suppliers, their details, balances and transactions they have conducted with you.

Supplier Manager
This module is used to record detail of a new supplier or edit an existing one.
Main window displays the supplier main information, Payment type is where the pre agreed credit duration, limit and discount are recorded, and the transfer transaction window is used when you want to transfer transaction details of one customer to another.

Purchase Order
This module is used to make orders that are to be sent out to various or specific suppliers.

Good Receipt P/O
This module records all the items that have been received from the suppliers and have no errors whatsoever.
It increases stock and does not affect supplier account.

A/p Invoice
This module is used to create an invoice that is sent to the supplier once the goods receipts have been verified.
A/P invoice updates the supplier account and does not affect stock.

A/p Credit Memo
A/P credit memo is used to credit an existing A/P invoice.
It affects the supplier account.

Goods Return
Incase some goods that have already been receipt are found to have fault in then a goods return is made.
It affects stock

Statements
This module is used to view the statements and aging summary for suppliers depending on the date  specified.